Tents for Rent
Tent & Canopy Rental Requirements
To ensure the safety, proper installation, and suitability of all tent and canopy rentals, a pre-booking consultation is required prior to confirming any tent or canopy order. During this consultation, Homestead Gatherings will review the proposed installation location, site access, ground conditions, and available space to verify that the requested structure can be safely and properly installed.
Utility Locating
For any tent or canopy installation requiring ground stakes, customers must authorize an 811 utility locate service to be performed prior to installation. This process identifies underground utility lines — including, but not limited to, electrical, gas, water, communication, and other buried services — to ensure the safety of our crew, your property, and surrounding infrastructure.
Customer Disclosure of Hazards
Customers are responsible for informing Homestead Gatherings of all known underground or surface hazards prior to installation, including but not limited to:
• Irrigation and sprinkler systems
• Landscape lighting and electrical wiring
• Septic systems
• Water, drainage, or utility lines
• Invisible pet fences
• Any other underground structures or utilities
Customers should clearly mark these areas in advance of installation or provide detailed information regarding their location. Homestead Gatherings shall not be held liable for damage to underground systems or utilities that were not disclosed, identified, or properly marked prior to installation.
Permits & Inspections
Tents and canopies exceeding 400 square feet in total area may require permits, inspections, or approval from the local Fire Marshal or other governing authorities, depending on the installation location and applicable jurisdiction. This square footage calculation includes the combined area of multiple tents or canopies installed as part of the same event setup.
Customers are responsible for obtaining and complying with all required permits, inspections, and approvals. As a courtesy, Homestead Gatherings may obtain necessary permits and coordinate required inspections on the customer’s behalf for an additional administrative fee, plus any applicable permit or inspection fees charged by the governing agency. Please note that permit processing times vary by jurisdiction and may impact installation scheduling.
Weather & Wind Conditions
The safety of our customers, guests, and installation team is our highest priority. In the event of dangerous wind, severe weather, or unsafe atmospheric conditions — before, during, or after an event — Homestead Gatherings reserves the right to remove, take down, or cancel the setup of any tent or canopy at our sole discretion. This includes, but is not limited to, high winds, lightning, heavy rain, or any other conditions deemed hazardous to the structural integrity of the installation or the safety of those in or around it. No refunds or credits will be issued for weather-related removals or cancellations where safety is the determining factor.
Order Cancellation or Modification
Failure to complete the required pre-booking consultation, authorize utility locating when staking is required, disclose known underground hazards, or obtain any required permits or approvals may result in the cancellation, delay, or modification of the rental order for safety and compliance reasons.
The safety of our customers, their property, and our installation team remains our highest priority in every decision we make.